City Registry Office

City Civil Registrar : Angelita C. Generale

Registration Officer 1 : Eva R. Laput

Asst. Registration Officer : Jehan U. Repollo

Staff :

  • Jennifer L. Pardillo
  • Claire B. Repunte
  • Jehans D. Capada
  • Janine R. Suarez
  • Florito C. Estrerra

Contact No. 063-032-2726655 / 56 loc 107, Staff locals 128 & 117

Functions :

Takes charge of the implementation of Act No. 3753 otherwise known as the “Civil Registry Law” that took effect on 27 February 1931. All acts, events, legal instruments and court decrees concerning the civil status of persons shall be recorded in the office.

ADMINISTRATIVE ORDER NO.1 , Series of 1993, Rule 24

Non-Disclosure of Birth Records

1) The records of a person’s birth shall be kept strictly confidential and no information relating thereto shall be issued except on the request of any of the following:

a)  The concerned person himself, or any person authorized by him;

b)  His spouse, his parents or parents, his direct descendants, or guardian or institution legally in-charge of him, if he is a minor;

    c)  The court or proper public official whenever absolutely necessary in  administrative, judicial or other official proceedings to  determine the identity of the child’s parents or other circumstancews surrounding his birth; and

    d)  in case of the person’s death, the nearest of kin.

2) Any person violating the prohibition shall suffer the penalty of imprisonment of at least two months or a fine in an amount not exceeding five hundred pesos, or both in the discretion of the court.  (Article 7, P.D. 603)

REQUIREMENTS FOR DELAYED REGISTRATION OF BIRTH

a)  if the person is less than eighteen (18) years old, the following shall be required:

1.) four (4) copies of the Certificate of Live Birth duly accomplished and signed by the proper parties;

2.) accomplished Affidavit for Delayed Registration at the back of the COLB by the father, mother or guardian.

3)  any two of the following documentary evidences which may show the name of the child, date and place of birth, and name of mother and name of father, if the child has been acknowledged;

-baptismal certificate;

-school records (nursery, kindergarten, or preparatory);

-income tax return of parent/s;

-insurance policy;

-medical records; and

-others, such as barangay captain’s certification.

4) affidavit of two disinterested persons who might have witnessed or known the birth of the child.

5) negative certification from the Local Civil Registrar and NSO

b)  if the person is eighteen (18) years old or above, he shall apply for late registration of his birth and the requirements shall be:

-all the requirements for a child who is less than eighteen (18) years old; and

-Certificate of Marriage, if married.

REQUIREMENTS FOR DELAYED REGISTRATION OF DEATH

a)  four (4) copies of Certificate of Death which must be accomplished correctly and completely;

b)  affidavit for delayed registration shall be executed by the hospital/clinic administrator if the person died in the hospital, clinic or similar institution, or if the person died elsewhere, by the attendant at death.  In default of the hospital/clinic administrator or attendant at death, the affidavit shall be executed by any of the nearest relative of the deceased.

c)  authenticated copy of the certificate of burial, cremation or of other means of corpse disposal;

d)  approval for registration by the health officer in the box provided in the Certificate of Death;

e)  death certificate from the convent; and

f)   negative certification from the Office of the Local Civil Registrar and NSO.

REQUIREMENTS FOR DELAYED REGISTRATION OF MARRIAGE

1)  the solemnizing officer or the person reporting or presenting the marriage certificate for registration shall be required to execute and file an affidavit in support thereof, stating the exact place and date of marriage, the facts and circumstances surrounding the marriage and thereason or cause of the delay.

2)  submission of the application for marriage license bearing the date when the marriage license was issued except for marriage exempt from marriage licenses shall be required.

3)  where the original or duplicate copy of the Certificate of Marriage could not be presented either because it was burned, lost or destroyed, a certification issued in lieu thereof, by the church or solemnizing officer indicating the date of said marriage based on their record or log book shall be sufficient proof of marriage and the civil registrar may accept the same for registration.

4)  in case of doubt, the civil registrar may verify the authenticity of the marriage certification by checking from the church record/log book and the solemnizing officer who performed the marriage and the church official who issued the certification.

5)  negative certification from the Office of the Local Civil Registrar and NSO.

REQUIREMENTS FOR APPLICATION OF MARRIAGE LICENSE

(At least one of the applicants must be a resident of the City of Naga, Cebu and must be 18years old and above.)

1)  NSO Copy of Birth Certificate;

2)  Certificate of No Record of Marriage (CENOMAR);

3)  Valid Identification Card (I.D.) and CEDULA;

4)  Certificate of Marriage Counseling and Family Planning;

5)  Parents of the applicants to sign the Consent/Advice form if below 25 years old;

6)  Filled-up Application Form for Marriage License.

7)  Legal Capacity to Contract Marriage, issued by their respective diplomatic or Consular Officials for foreigners;

8)  Divorce Decree/Decree of Annulment with Finality/Death Certificate of spouse for those with previous marriage;

9)  Other requirements will be required as the case arises.

REQUIREMENTS FOR LEGITIMATION

1)  CENOMAR -Certificate of No Record of Marriage of parents;

2)  Certificate of Marriage, NSO;

3)  Affidavit of Acknowledgment if the child was registered and not acknowledged by the father at the time of birth;

4)  Affidavit of Legitimation.

REQUIREMENTS FOR R.A. 9255  -        An act allowing illegitimate children to use the surname of their father amending for the purpose

               Article 176 of Executive Order No. 209, otherwise known as the “Family Code of the Philippines”.

A.  For births not yet registered

1.  Accomplish four (4) copies of COLB bearing the surname of the father;

2.  The Affidavit of Acknowledgment/Admission of Paternity  at the back of the COLB duly executed.

 

B.  For births previously registered under the surname of the mother

B.1  With registered admission of paternity

1)  Accomplish three (3) copies of AUSF.

2)  Submit the accompolished AUSF together with the certified true copy of the COLB.

 

B.2.  Without admission of paternity (in all cases, the consent of the child is required if the child is of age)

1)  The applicant shall accomplish three copies of the AUSF and shall submit together with the public document executed by the father and the

certified true copy of the COLB;

2)  Affidavit of Acknowledgment.

REQUIREMENTS FOR ENDORSEMENT OF CIVIL REGISTRY DOCUMENTS TO NSO

A.1  Previously endorsed to NSO but with blurred entries/negative result

1)  Negative Certification from NSO;

2)  Certified True Copy of the document issued by the Local Civil Registrar

3)  Applicable Fees

A.2 Civil Registry Documents for early endorsement

1)  Civil Registry Document to be submitted for registration;

2)  Xerox Copy of the registered document.

3)  Payment of P100.00 at the office of the City Treasurer